Keep every company you manage ready to transact
Onboard clients, run your checks and keep every client file current in one place, with every decision on record.
For firms that administer many entities.
Looking after one company?
See the Trustform Business Wallet
Backed by and working with
Problem
Most delay is not in the checks. It is in everything around them: chasing clients for documents, searching for the latest file and tracking renewals by hand.
From invitation to a ready file
Clients build their file once, and you receive it complete.
Invite your client
Send an invitation. The client builds their file in the Trustform Business Wallet, with guided onboarding that reads their documents.
Capabilities
Run every step from one client file
Six parts of one workflow, from first check to ongoing monitoring.
See every ownership structure at a glance
Collect company data, ownership and documents in one guided flow, with ownership mapped for you.
Run checks as clients onboard
Run identity checks, screening and ongoing monitoring in one connected flow, with results kept on the client file.
Score risk you can explain
Apply your own methodology the same way to every client, at onboarding and at every review after it.
Keep reviews on track
Run enhanced checks and periodic reviews in one place, with requests, documents and approvals linked to the case.
Understand every payment in context
Screen payments in the context of the client behind them, so each alert arrives with the identity, ownership and instructions that explain it. Alerts are prioritised, so reviewers start with the ones that matter.
Answer regulator and board requests from your client files
Query your client data in natural language and receive a structured answer, with the source behind each result. Your team spends its time on decisions, not admin.
Regulatory coverage
Show your regulator what is in place
The controls a regulator may ask about, and what Trustform does for each. Your team makes every decision.
01Know the client
- Client identity verification
- Run identity verification automatically during onboarding, with an audit trail.
- Beneficial ownership
- Map directors, shareholders, UBOs and authorised persons automatically.
- Sanctions, PEP and adverse-media screening
- Screen names automatically during onboarding.
- Source of wealth and funds
- Capture evidence consistently and link it to the right person or entity.
02Assess risk
- Risk rating
- Apply your own risk methodology at onboarding and at any point after. Keep every score, template version and reassessment on record.
- Periodic and enhanced reviews
- Schedule periodic reviews from your risk methodology. Run EDD investigations in the same workflow.
03Monitor
- Ongoing monitoring
- Monitor clients automatically after approval, with alerts when something changes.
- Transaction monitoring
- Screen senders, recipients and connected entities in real time against sanctions, PEP, watchlists and adverse media, and check payment instructions against verified clients to prevent instruction fraud. Low, Medium or High risk levels put the alerts that matter first.
04Run and prove
- Task and case management
- Assign tasks, track progress, and see pending items and owners in real time.
- Audit trail
- Log every check, action, review and decision automatically, and export the record.
- Regulator reporting
- Export Excel or PDF for regulatory submissions, board summaries and evidence packs, with the source behind each answer.
By industry
Built for how your firm works
Choose your type of firm to see what changes in your workflow.
Investor KYC that doesn’t slow capital down
Investor onboarding is rarely linear. It spans individuals, trusts and multi-layered corporate vehicles across jurisdictions, and risk must be reassessed after the first subscription or mandate.
- One onboarding flow for any investor typeCollect details once and reuse them across verification, screening and review, so onboarding never holds up a subscription.
- Clear visibility of ownership and controlView directors, shareholders, UBOs and authorised persons in one place, with structures mapped automatically.
- Risk that reflects realityCalculate client risk using your own methodology, with the full client context in view and reassessment when information changes.
- Monitoring that doesn’t stop at approvalRun identity checks and AML screening during onboarding, then monitoring continues automatically, with alerts when something changes.
- Structured, auditable reviewsApprove in the client profile, track status indicators, and log every action automatically, so audits never need reconstructing.
Onboarding and EDD built for complex private wealth
Clients use trusts, foundations and holding companies, with assets across jurisdictions. Regulators expect more on source of wealth, source of funds and monitoring.
- One profile across individuals and related structuresClient data is collected once and reused across onboarding, verification, screening and review, so onboarding keeps pace with growth.
- Clear visibility of ownership and controlDirectors, shareholders, UBOs, controllers and representatives sit in one connected profile, mapped automatically.
- Risk assessments that stay consistentRisk scores use your own templates, apply at onboarding, and update when client information changes, so every decision is clear and easy to justify.
- Integrated screening and ongoing monitoringIdentity and AML checks run during onboarding. Monitoring continues after approval, with alerts when risk changes.
- Periodic reviews without reconstructionReview, approve or comment inside the profile, with status indicators and automatic activity logging.
Scale fast, without rebuilding compliance later
Speed gets you to market. Structure keeps you there. Manual reviews and disconnected tools break down with growth: reviews slow, risk decisions vary and audits are hard to reconstruct.
- Frictionless onboarding, built for growthGuided flows for individuals and businesses reduce back-and-forth and keep compliance controls, so a growing user base does not mean growing compliance work.
- Automated KYC and AMLIdentity verification, sanctions, PEP checks, adverse media and ongoing monitoring run during onboarding.
- Connected client and ownership profilesDirectors, shareholders, UBOs and authorised persons are linked in one structured view.
- Real-time risk insightRisk assessments follow your methodology and update when data changes, with alerts linked to full client context.
- Audit-ready by defaultActions, reviews and decisions are logged and can be exported as a traceable record, with no extra work at audit time.
- API-first and integration-readyEmbed onboarding flows into your product and sync data with your internal systems, so new products launch without rebuilding onboarding.
Compliance built for complex fiduciary structures
Fiduciary work depends on precision. Trust structures involve many parties across multiple jurisdictions. Source of wealth evidence arrives gradually, so the risk is incomplete oversight, not just delay.
- Clarity across the entire structureCollect information once and reuse it across verification, screening and review, so nothing falls through the gaps.
- SoW and SoF properly documentedCapture source of wealth and source of funds consistently, with evidence linked to the right person or entity, not left to memory.
- Automated KYC and KYBIdentity checks, sanctions, PEP checks, adverse media and ongoing monitoring are built into onboarding.
- No manual ownership chartsTrustees, beneficiaries, UBOs, directors and related vehicles are mapped automatically, so complex structures do not hide risk.
- Ongoing risk oversightAssessments stay current and can be triggered by changes such as a new beneficiary or a shift in jurisdiction. Oversight stays continuous.
- Audit-ready recordsActions, reviews and approvals are logged automatically, with precise records retrievable for inspections.
By team
What changes for each team
The same client file, seen from compliance, operations and client relations.
- Noisy alerts and false positives add work
- Manual checks create backlogs
- Disconnected tools make audits painful
- Risk slips through gaps in the process
- Automated signals surface what to look at first
- Approvals and decisions are traceable
- Every action creates an audit trail
- One connected system for onboarding, KYC, AML and monitoring
- Manual tasks slow down onboarding and approvals
- Disconnected systems create duplication and errors
- Teams chase updates instead of closing actions
- Delays hurt both revenue and client experience
- Data flows between verification, risk checks, approvals and monitoring
- Tasks have clear assignees
- Progress is visible in real time
- Clients experience smoother onboarding
- Oversight stays clear and fully traceable
- Clients get frustrated by repeated requests and delays
- Approvals stall without clear visibility
- Compliance checks interrupt momentum
- Internal back-and-forth slows communication
- Key client information is hard to find quickly
- Client records, documents, verifications and approvals sit in one place
- Onboarding status is visible at a glance
- Document requests are tracked without email chains
- Coordinate directly with compliance inside structured workflows
- Current risk insight is ready before every client conversation
Benefits
Complete client files, with your team making every call
Trustform prepares the file and runs the checks you set. It does not advise and it does not file. The determination is yours.
Complete files
Clients keep their own file and send it complete and structured, not as attachments.
Full visibility
See what is ready, expiring or missing across every client at a glance.
Audit-ready
Checks, messages, approvals and decisions are logged against the client.
Your decisions
Trustform proposes who looks significant. Your team makes every determination.
Trustform is a technology vendor. It holds no financial-services authorisation, and none is required for this product.
Other products
More services that use your file
Add them when you need them. Each one works from the same company file.
Coming soon
Digital Certification
Coming soon
Live today
Trustform Business Wallet
Where your clients build their file once and share it with you. Service providers receive complete, structured files instead of email attachments.
Common questions
Firms that administer many business entities, or that must verify their own business clients: management companies, trust and company service providers, family offices, accountants, law firms and other regulated advisers.
Yes. A Corporate wallet, which brings client management into the wallet, is next.
Clients who onboard through Trustform build their file in the wallet, and you receive it complete and structured, not as email attachments. The client relationship stays with the business.
Identity, liveness and proof-of-address checks run through an identity provider. Names are screened against sanctions, PEP and adverse-media lists, and then watched daily on sanctions and PEP lists.
Your team. Trustform proposes who looks significant in a structure and flags near misses to your compliance team. Every determination stays with you. Trustform produces documents and keeps records. It does not advise and it does not file.
Yes. You upload your own client risk assessment templates for individuals, corporates, trusts and partnerships, and update them as your policy changes. Earlier versions are kept.
Pricing depends on the size of your book, so we go through it on a call. Client risk assessment is billed annually to the provider, and transaction risk assessment is an optional annual service.